How to use video in PowerPoint

Ready to Insert Online Video in PowerPoint?

Adding video in PowerPoint always makes them more exciting. It’s easy to insert it from the web. Here’s how you do it.

Adding Video from the Web

It’s straightforward when you are ready to insert a video from the web into your PowerPoint presentation. Just open your browser and find the video you want to insert. Make a copy of the web page address from the browser bar. Go back to your PowerPoint presentation, decide where to put the video, and hit the Insert button on the ribbon. Choose Video/Online Video from the Insert tab to insert the video. Under the Online Video box, paste the URL you chose from the web. You will see a preview of the thumbnail of your video. Click Insert.


Which View Do You Want to Use to Play Your Video from the Web?

Once you’ve inserted the video from the web into your PowerPoint presentation, you can decide to play the video in either the Normal view or the Slide Show view.

To play the video, hit the Play button on the Normal view. You can use the Slide Show view to work with the video that you want from your web browser. You need to know that videos from YouTube and Vimeo play by default in click sequence. But you don’t have to click the Play button to play the video because you can hit the spacebar to move the video forward. Be aware that not all videos can be inserted into your PowerPoint presentation, so check it first.

Playing the Video in Full Screen

If you want the video to play full screen, you can drag the video to fit the slide. The video may look pixelated on your slide, but the quality will be better when the video plays in your presentation.

Adding Video in PowerPoint from Your Computer

If you have PowerPoint 365, you can add online videos from Microsoft Stream to where team members can share videos with colleagues. You’ll see the videos right from the website, so you are in charge of the controls. Be aware that you can’t trim or fade these videos.

You can add videos saved on your device. Click on the Insert button on the ribbon. Choose Video/Online Video from the Insert tab to insert the video. Next click, This Device, navigate to your video file, and click Insert.


Trimming Video In PowerPoint

If you’ve added video content to your PowerPoint presentation, it’s easy to trim the content that you don’t want from the beginning, end or both of them. This feature is not available for videos inserted from the web, for example, YouTube videos.

Trimming PowerPoint Video From Your Computer Is Easy

You will open the Normal view, navigate to your slide, and click on the video you wish to edit. When you have chosen the video you want to work on, you’ll see the Video Tool tabs will appear on the toolbar, go ahead and select the Playback tab.

Choose Trim Video from the Editing section and select the footage you want. Now you can choose where you want to trim by pressing the Play button. Hit the Pause button once you’ve reached the content you want to trim.

If you’re not at the exact location where you want to trim, the Next Frame and Previous Frame buttons under Trim Video will come in handy. You can also use the up and down arrows to trim your video from the start and end times. The video will move by 0.04 seconds at a time. You can decide to cut from the beginning of the video by clicking on the starting point, and you can drag the green bar to the exact location. To trim the content from the end of the video, go ahead and hit the red bar and drag it to the place you want to cut. 

How to trim your video in PowerPoint


The trim video window in PowerPoint

Don’t forget to save your work!

When you insert videos into your PowerPoint slides, your presentation will be enhanced, giving your audience a chance to see what your presentation is all about.

Thank you for reading this blog. I’d love to hear your feedback on these tools, and if you’d like to know more about how I can help you with your next PowerPoint presentation, check out my Services page! 

To see more tips and tricks for PowerPoint slide design and presenting, connect with me on LinkedIn.

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